Office Administrator
Last Updated: October 1, 2019

The Administrator is responsible for the day-to-day operations of the office ensuring efficient and effective operations, and coordinating all issues affecting the daily operations of the office. The Administrator will work under the direction of the CEO & Director of Finance and Programs, to ensure the needs of the office and our members are met in a timely manner.

SUCCESS FACTORS

• Strong administrative and organizational skills
• Demonstrated ability to deliver results, work independently, and meet deadlines
• Strong attention to detail
• Proven analytical and accounting skills
• Commitment to providing outstanding customer service
• Commitment to continuous improvement
• Practice effective team behavior and demonstrate effective interpersonal relationships

POSITION RESPONSIBILITIES
Duties may include the following responsibilities, but are not limited to:

• Maintain existing records, files, databases, bookkeeping.
• Provide assistance with a variety of daily and periodic tasks, including donation processing, file organization, and compiling information.
• Provide strong support in organizing events including monthly lunch, Friday Hub and other smaller events throughout the year.
• Prepare outgoing orders of materials purchased, ticket sales for events.
• Manage the office to ensure effective telephone and mail communications both internally and externally and maintain professional image.
• Record keeping of archived documents, department guides/manuals.
• Coordinating outreach activities such as tabling, sponsoring, etc.
• Respond to incoming calls and direct to appropriate parties.
• Coordinate production of brochures, flyers, etc. with printer, mailing house.
• Maintain and replenish inventory and office supplies.
• Assist with preparing documents for board meetings, trainings, and other meetings.
• Assist with coordinating volunteers and vendors for special events.
• Keep the office clean and tidy – organize supplies, file paperwork, recycles, etc.
• Assist the CEO, Board, and other staff with miscellaneous projects as requested.

KNOWLEDGE, SKILLS AND EXPERIENCE

• Proficiency with Windows, Microsoft Office (MS Word, Excel, Power Point, Publisher, etc.) and the ability to learn internet applications to document, organize, and perform work assignments.
• 2+ years experience in office management or equivalent position with similar responsibilities described above.
• College degree desired.

SEND RESUME TO
Email your cover letter and resume to our HR lead, Lamis Diwan, at HR@givelight.org.